Clients who enlist our help for their meeting planning needs discover that we offer a truly comprehensive compendium of services.

From the creative skills that make your event look impressive to the on-site and administrative expertise that allows your events to run flawlessly, VWT has experience and knowledge for every facet of the corporate event world.


Creative Management - From signage to promotions, there's a host of things we can handle for seamless events.
• Assure proper signage
• Prepare registration information and travel packets for attendees
• Arrange recreational activities
• Provide speaker support
• Develop and implement themes
• Recommend and select decor to carry theme throughout event
• Arrange all food and beverage activities
• Recommend, select and order awards/promotional items
• Meet with client (as requested)

Site Inspection and Arrangements - Let us worry about all the preparatory work that it takes to make your event successful.
• Recommend alternative sites and activities
• Negotiate rates with properties and suppliers
• Negotiate cancellation policies
• Inspect site and contract with local suppliers

On-Site - VWT handles the on-site logistical needs for temporary help, reservations, billings, registration, etc.
• Provide representative(s) on-site for duration of event
• Pre-register all guests before arrival
• Coordinate all reservations, transportation and activities
• Reconfirm all services, schedules and activities
• Follow through on all reservations, services, schedules and activities
• Monitor master billing charges daily

Administrative - We perform database management, handle budget and production schedules, create master activity and agenda lists, and help arrange transportation.
• Database management
• Secure all contracts
• Arrange master billing for all contracted services/facilities
• Prepare working budget
• Arrange transportation
• Secure and confirm reservations
• Prepare and update master schedule of all activities
• Provide hotel with rooming list
• Provide hotel with layout of meeting rooms and breakout schedules
• Order audio-visual equipment
• Prepare listing of activities available to guests
• Verify all billing charges for services and activities

Online Registration/Web site design - We'll use your logo, design the layout and make it easy for people to register for your next meeting or event.
• Customized look and feel
• Extend corporate branding
• 24/7 availability from anywhere with Internet access
• Secure data transmission
• Registration confirmation page or confirmation sent via e-mail
• Complement the theme of your meeting or event
• Provide additional information online about the event, location and travel considerations